Job Description

ADMINISTRATOR/SUPPORT WORKER

Personal Assistant to support a male disabled civil servant at work (Victoria Street, SW1H)

You must:

• Have excellent communication skills
• Have knowledge, experience and ability to use standard office computer software proficiently, including Windows (10 and 11) and Microsoft Office, word-processing, spreadsheets and databases as well as other equipment such as laptops and overhead projectors
• Be able to organise and plan effectively
• Be familiar with working in an office environment
• Maintain trust and confidentiality whilst working and all policies of the place of work including those on confidentiality must also be always observed.
• You will require a clean DBS, be a resident in the UK and ideally be willing to undergo further security checks

Shifts are: 2 days per week (Tuesdays and Fridays) starting at 11am and finishing at 7pm. There is 1 hour per day (unpaid) assigned for lunch and breaks. The exact structure of lunch and breaks across 60 minutes in total will vary from day to day and will need to fit into the PA user’s schedule.

Salary: £17.50 per hour plus holiday pay (holidays must coincide with those of the PA User) and pension contributions where applicable.

Your role will involve:

• Assisting with taking on/off jackets; scarfs, etc
• Opening doors
• Carrying bags
• Helping with equipment, setting up and operating laptop computers, overhead projectors, books, files
• Note taking
• Any activity that requires manual dexterity and/or physical strength
• Provide administrative support e.g., diary management, arranging meetings, take notes, etc.
• Filing, answering the phone, photocopying and sending faxes and e-mails
• Fact-finding
• At lunch time to heat up food or buy from a local café/shop, wash any dishes and throughout the day to prepare tea and light drinks; accompanying to purchase lunch
• To accompany outside of the office for work-related activities and events
• Assistance in the bathroom as and when required throughout the day
• Occasional away days

There is no overtime available at this placement, so it is your responsibility with the PA User to manage the start and finish times

Job Details